EVENT VIRTU LTD (“we,” “our,” or “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect your information when you interact with our website (https://virtuevent.org/), services, and communications. By using our website and services, you agree to the terms outlined in this policy.

1. Information We Collect

a. Information You Provide to Us

We may collect personal information directly from you when you:

• Fill out forms on our website.

• Contact us via email or phone.

• Register for our services or create an account.

• Participate in surveys, promotions, or events.

The information may include:

• Name

• Email address

• Phone number

• Billing and payment details

• Company or organization name

• Event-specific details (e.g., preferences, attendees, etc.)

b. Information Collected Automatically

When you visit our website, we may collect certain information automatically, such as:

• IP address

• Browser type and version

• Operating system

• Referring website or source

• Pages visited and time spent on our site

• Cookies and similar tracking technologies

c. Information from Third Parties

We may also receive personal information about you from third-party sources, such as:

• Social media platforms (e.g., when you interact with us on social media).

• Service providers and partners involved in the delivery of our services.

2. How We Use Your Information

We use the information we collect for the following purposes:

1. Service Delivery: To provide, manage, and improve our virtual event management services.

2. Communication: To respond to inquiries, send updates, and notify you about changes to our services or policies.

3. Personalization: To tailor our website and services to your preferences.

4. Marketing: To send promotional emails, newsletters, or offers (with your consent).

5. Security: To protect against fraudulent or unauthorized activity.

6. Legal Compliance: To comply with applicable laws, regulations, and contractual obligations.

3. Sharing Your Information

We do not sell your personal information. However, we may share your information with:

a. Service Providers and Partners

Third-party vendors and partners who assist us in delivering our services, such as:

• Payment processors

• IT and hosting services

• Marketing and analytics platforms

b. Legal Obligations

We may disclose your information:

• To comply with legal obligations, subpoenas, or court orders.

• To protect our rights, privacy, safety, or property.

c. Business Transfers

In the event of a merger, acquisition, or sale of our assets, your information may be transferred as part of the transaction.

4. Your Rights

Depending on your location, you may have certain rights regarding your personal information:

1. Access: Request a copy of the personal information we hold about you.

2. Correction: Request corrections to inaccurate or incomplete information.

3. Deletion: Request the deletion of your personal information.

4. Data Portability: Request the transfer of your information to another organization or yourself.

5. Withdraw Consent: Withdraw your consent to receive marketing communications at any time.

To exercise these rights, please contact us at contact@virtuevent.org.

5. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:

• Improve website functionality.

• Analyze website performance and visitor behavior.

• Deliver targeted advertising.

You can manage your cookie preferences through your browser settings. Disabling cookies may impact the functionality of our website.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, or loss. However, no system is completely secure, and we cannot guarantee the absolute security of your information.

8. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any personal information.

9. International Data Transfers

If you are accessing our website from outside the United Kingdom, please note that your information may be transferred to, stored, and processed in the UK or other countries. By using our website, you consent to such transfers.

10. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Effective Date.” We encourage you to review this policy periodically.

11. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy, please contact us:

EVENT VIRTU LTD
Email: contact@virtuevent.org
Address: 2 Frederick Street, London, WC1X 0ND

By using our website and services, you agree to the practices described in this Privacy Policy.